Article 1. General
Checkprocedure (Triple S NV) assures you of the confidential treatment of the information you send to it either through its website (www.checkprocedure.be, hereinafter the “Website”), or verbally or on paper. Checkprocedure takes your privacy seriously. It processes the personal data obtained in accordance with the provisions of professional secrecy, the Law of December 8, 1992 on the protection of privacy with respect to the processing of personal data and all subsequent amendments and additions, as well as the General Data Protection Regulation (GDPR) of April 27, 2016. Thus, Checkprocedure processes the personal data obtained taking into account the principles that all data processing must comply with, in particular: – Personal data are processed in a manner that is lawful, proper and transparent with respect to the data subject. – The personal data are collected only for specified, explicit and legitimate purposes. Checkprocedure does not process them any further in a manner incompatible with those purposes. – The personal data must be adequate, relevant and limited to what is necessary for the purposes for which they are processed. – The personal data must be accurate and, if necessary, updated. Checkprocedure shall take all reasonable measures to promptly erase or rectify personal data that is inaccurate, given the purposes for which it is processed. Checkprocedure (Triple S N.V.), with company number 0866.741.223 and registered office at Rue du Printing Press 4, 1000 Brussels, can always be contacted by telephone(+32 2 512 26 66), or by e-mail.
Article 2. Definitions
Controller: The person responsible for processing personal data. Processor: Any employee or associate within the firm who engages in data processing. Personal Data: Any information about an identified or identifiable living natural person. Data Processing: Any operation or set of operations involving part or all of personal data such as the collection, consultation, organization, updating, dissemination, erasure, destruction and so on of the personal data. Website: The website hosted under www.checkprocedure.be. User: Any natural person who makes interactive or non-interactive use of the Website. Interactive use: Any use of the website during which you actively enter personal data on the website, whether or not through an electronic form you have filled out. Non-interactive use: Any use that cannot be considered an interactive use so for example just browsing the website. Data subject: Any natural person whose personal data are processed by Checkprocedure, without having entered one or more personal data on the website. In particular, this refers to clients who contact Checkprocedure directly without a processing agreement having been concluded between the parties for the protection of personal data, or all relevant persons involved in the file (counterparties and relevant parties in question).
Article 3. Applicability
Every visit to and use of the website, or every use of Checkprocedure’s services, ranging from advice and assistance to representation is subject to this Privacy Statement.
Article 4. Responsible processing official.
Checkprocedure is the controller as referred to in article 2. Within Checkprocedure, Jan Michielsen acts as the principal contact person. You can reach him by e-mail.
Article 5. What personal data are processed
If you simply take a look at our website, no personal data are processed. However, if you interact with the site by registering or filling in the contact form, the information you enter will be processed by Checkprocedure. This includes at least your name, first name, telephone number and e-mail address. Checkprocedure sometimes also processes the following information about clients or other persons involved in their files: address, date and place of birth, national registration number, account number or other financial information, which is necessary to process this information in contracts or procedural documents, or because it is required by law. In addition to this more general information, Checkprocedure may also process special or sensitive information, such as medical data, psychological data, legal data, membership of certain unions or organizations, etc. This is only the case when this information is given with permission, results from a mandate agreement, or is justified within the framework of the execution of our assignment to provide advice, assistance or representation, and the processing is necessary for the proper execution of our assignment. By communicating your personal data, you agree unconditionally to the processing of the personal data you have communicated.
Article 6. Purposes and basis of processing.
The controller processes, whether obtained through the website or otherwise, personal data for one of the following purposes: – Execution of our mandate for advice, assistance or representation.
This also includes communication with the user, its methods or the services it provides, as well as any required communication with persons or bodies involved in the execution of our mandate, both internally and externally. We thereby base the processing of personal data on either your explicit consent, our mandate agreement, or the representation of legitimate interests (for example, if it concerns the data of a counterparty). – Communication of newsletters and messages.
This, however, solely on condition that you have given your prior written consent. – Promotional actions and marketing for and by our clients.
However, this will only happen if you have given your prior written consent.
Article 7. Recipients or categories of recipients of data.
Depending on the purpose of the processing, the personal information processed may be communicated to the following recipients: The user himself;
The persons responsible for files within Checkprocedure; The personal data processed will not be communicated to third parties, except when this is necessary for the execution of our task of providing advice, assistance or representation, or pursuant to a legal obligation or a legitimate interest. In the aforementioned cases, certain personal data may be exchanged with the following non-exhaustive categories of recipients: – Lawyers
– Courts and administrative tribunals
– Administrative authorities
– Judicial mandataries (receivers, administrators, debt mediators, liquidators….)
– Court experts
– Notaries
– Bailiffs
– Counterparties in person, when not represented by a lawyer
– Translators
– Insurance companies, brokers and agents
– Private detectives
– Banking services
– Bookkeepers
– Independent intermediaries Sometimes Checkprocedure also needs to make use of certain (technical) services, ranging from web hosting, organization of mailing campaigns, use of specific lawyer software, cloud computing, ICT support, etc. whereby the possibility exists for third parties to access your personal data. In order to safeguard your rights, Checkprocedure has drawn up separate processing agreements with each of these service providers. In principle, personal information will not be passed on to third parties outside the European Economic Area. Should this exceptionally be the case, Checkprocedure will in any case only pass on personal data to countries that offer an equivalent level of data protection.
Article 8. Retention period of processed data
Checkprocedure will not process more information than is strictly necessary for the realization of the purposes mentioned in article 6 of this privacy statement for which the information was disclosed. The data will not be kept for longer than 7 years after the date of closure (of the last file created) or after the date advice is given. Afterwards, these data will be returned to you upon request and the copies destroyed, regardless of the carrier on which the data are located. The reason for this duration of 7 years is based on the fact that former clients must be helped as efficiently and smoothly as possible in case of a new problem. For this reason, the data of someone who has several files running at Checkprocedure will only be destroyed 7 years after the date of closure of the last file created.
Article 9. Your Rights
You have as a user and as a data subject: 1. The right to access and obtain additional information about your own data:
Hereby, you enjoy the right to know whether personal data about you are being processed at all, and if so, what data is being processed, for what purpose, on what basis, in what manner and to whom this data is transmitted. 2. The right to request the data processed about you in intelligible form free of charge, unless such request would be manifestly unfounded or excessive. 3. The right to rectification (free of charge) of erroneously or incompletely processed data: If you believe that we have incomplete or incorrect personal data, you may always request that it be corrected or completed. 4. The right to data erasure: You may request the erasure of your personal data. 5. The right to object to the processing of your data: In this case, your request must be based on weighty and justified reasons related to your particular situation. However, no action can be taken on such request if the lawfulness of the processing is based on the reasons referred to in Article 5, b) and c) of the Privacy Act. 6. Right to restriction of processing: right to stop the (temporary) processing of your personal data. 7. The right to data portability: the right to request your data in a readable form (electronically) so that you can easily transfer it yourself to another processing controller, or to ask us to transfer it directly to the processing controller you have named. 8. The right to withdraw your consent to process data: If you have initially given your explicit consent to the processing of your personal data, you may still subsequently withdraw your consent for any future processing. If as a user you wish to exercise one or more of your rights, you should send a request to Checkprocedure in one of the ways described in article 1, last paragraph, of this privacy statement. On the copy your passport photo, the passport number and the strip of numbers at the bottom of your passport may be blacked out. The rest should be visible. Check Procedure will respond to your request within a maximum of 30 days.
Article 10. Automated decision-making
Checkprocedure does not make decisions on matters that could have (significant) consequences for individuals if the decision-making is done automatically, with a certain computer program or technical gadget arriving at a particular decision.
Article 11. Our cookie policy
When you browse our website, you can choose whether or not to accept our cookies. For more information, please review our cookie policy via the Cookies button at the bottom of the home page.
Article 12. Security of your personal data.
Checkprocedure has taken the necessary measures to protect your personal information against possible data leaks, misuse by third parties, etc.
All personal information stored by Checkprocedure on paper is kept under lock and key for the period specified in article 8. Personal data that is processed electronically is protected by numerous IT measures and an appropriate company policy. If you have any questions or comments about this, or if you think that your data are no longer secure, you may always contact the controller mentioned in article 4. If you would like to do so, you can also lodge a complaint with the Data Protection Authority: The Belgian Data Protection Authority
Commission for the Protection of Privacy
Printing Press Street 35, 1000 Brussels
Tel: +32 (0)2 274 48 00
Fax: +32 (0)2 274 48 35
E-mail:
URL: https://www.privacycommission.be This Privacy Statement may be modified by Check Procedure at any time and without prior warning.
Consultation
Are you facing a legal problem? Feel free to contact us for an informal intake meeting. From there, we’ll see what Check Procedure can do for you.
Contact us without obligation
Check procedure ( Triple S NV)
Printing Press Street 4
1000 Brussels
Tel : 02/512.26.66
Email :
